Be a Problem Solver — Not a Problem Maker

She’s intelligent, talented, and fired. This isn’t the first time and might not be the last unless she gets a handle on what’s not working and what is.

What’s working? Plenty. Claire (whose name is fictitious and behavior is real) is independent, self reliant, and self -starting. She thinks fast and talks faster. She’s analytic, organized and a wizard at remembering the details; all of which enable her to nail a problem at 500 paces. It’s what she does with the problem she’s nailed that’s her downfall:

“Who’s responsible? Who’s to blame? Somebody did it, own up!”

Suddenly she’s out of control, screaming, finger pointing, accusing every employee within earshot of conspiracy aimed at ruining her and the company. Once she’s satisfied the culprits have been blamed (if not found) she’s chasing another problem. By the time Claire gets home she’s exhausted. Here’s how she describes her day:

“I find problems and I want whatever’s broken to get fixed. It takes time and money to repeat the same errors, and we don’t have any to waste. What’s the matter with the people who work for this company? No matter how many times I point out the obvious, they either ignore the problem or what I’m telling them. I just don’t understand how they can care so little about their work or their workplace.”

You might wonder, what’s so bad? She’s doing her job, others aren’t, so why is that her problem and why is she getting fired? Ask her employees and they’ll tell you:

Claire’s a human wrecking ball. She thinks she’s great at finding problems? She creates more than she can ever hope to find. Just about everyone who’s left here, left because they’re no longer willing to take her insulting, in your face style. She’s one of those people who takes on too much then gets overwhelmed by the workload she asked for. She never wants help, never delegates anything, never asks for an opinion, and gets angry if you offer one. She’s a piece of work that no one wants to work for.

Claire’s in terminal trouble because she’s taken her strengths and turned them into liabilities. She assumes the worst and is determined to prove it. Her employees don’t respond to her attacks because they’re busy defending themselves. They have to because she doesn’t give them a chance to be part of the solution.

Claire’s an equal opportunity blamer. She treats her boss, peers, and subordinates the same way. She either greets them with a laundry list of what’s broken or bursts into their space with a snarling; “Did you know this was going on?” Whether she’s delivering a pronouncement or asking a question, it all sounds alike: “You idiot! You’ve done it again!”

Claire’s managing a business that’s battered by a wounded economy and a damaged national spirit. Employees need Claire to rally their support and loyalty. Claire’s boss needs her to be a problem solver, not a problem maker. As much as he doesn’t want to fire her, he needs someone who can mend, not tear the fabric of his organization.

Can she do it?

If she has to become someone else to achieve it, she can’t and won’t. Claire doesn’t want to maximize her weaknesses to minimize her strengths. She shouldn’t have to.

Claire needs to let employees be part of the solution. She may be great at finding what’s broken but she hasn’t demonstrated a talent for creating processes that don’t break. Her job is to access the ideas and suggestions of those who work with the system, rather than blame them when the system doesn’t work. They can either tell her how to fix it, or if she gives them the authority, they can fix it themselves.

Bottom line: Claire needs to level the playing field. There’s a trade-off between what she needs and doesn’t know and what other employees know and need. Blaming pushes them and their information away. Her goal may be to maximize company profits by minimizing waste but she’ll never get there if she’s the only one left in the game.

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Yes! You may use this article by Executive and Career Coach, Joyce Richman, in your blog, article in your blog, newsletter or website as long as you include the following bio box:

Joyce Richman (www.richmanresources.com) has been specializing in executive and career coaching since she started her own practice in 1982. She works in a variety of environments including: higher education, manufacturing, sales, marketing, media, technology, pharmaceuticals, medicine, banking and finance, service, IT, and non-profit sectors. A member of the adjunct faculty at the Center for Creative Leadership, Joyce is certified to administer a number of feedback and psychological instruments. Joyce is a weekly guest on WFMY-TV and the career columnist for The Greensboro News & Record. She is the author of Roads, Routes and Ruts: A Guidebook to Career Success and co-author of Getting Your Kid Out of the House and Into a Job. A popular speaker, Richman conducts seminars and workshops throughout the United States, Canada and Europe. Her coaching profile can be found at TheCoachingAssociation.com.

Dealing with Layoffs

Here are just a few of the emails we’ve received from folks  asking for help when dealing with layoffs:

I’ve just been laid off. What should I do?

Take a deep breath. Go home. Make a plan.

Take a deep breath so you don’t say something you’ll regret later. It’s a small world. The people you work with today can be the ones you’ll work with tomorrow, so be advised, speak with care. And, speak up: let people know that you’ve enjoyed working with them and that you’d welcome the opportunity to work with them again. Then, go home.

Talk to your family and friends. Describe the reality you face and the practical and pragmatic way you’ll work your way through it. Companies survive economic downturns by streamlining systems and paring payrolls. Many hard working people are asked to leave, not because they caused a problem, or failed to solve it. Endings and beginnings are as much a part of the employment cycle as they are the life cycle. We don’t have to like it. We do have to manage it. That requires having a good  exit strategy and an effective re-employment plan.

A plan is as effective as the person who works it. A re-employment plan includes the essentials for career search: An updated resume and a comprehensive list of names and phone numbers of networking contacts.

Your resume should be as succinct as it is accurate. Organize it in reverse chronological order; outline your responsibilities and bullet point your accomplishments.

Your networking list should include names and contact information for people you know and respect, who know people that hire people. You activate the list as soon as you provide your contact an accurate description of the work you want, why you want it, and how an organization can benefit from hiring you to do it.

What’s should I do if layoffs are on the way?

Resist your inclination to hide, duck, or walk around with a bag on your head. The more invisible you become the less valuable you are. Who needs to hang onto someone who’s never where you need him to be? Who needs someone who looks the other way when there’s work to be done? This is the time (it’s always the time) to step up. Everyone has more to do than they can possibly handle so pitch in and help. Want to increase your productivity? Look for ways to cross train. Stay away from naysayers and doomsdayers; they’ll take you and anyone within earshot from pragmatic optimism to the halls of ain’t-it-awful.

Should I tell my family I might get laid off? I don’t want to worry them.

They’re already worried. Anyone with a television or newspaper knows the economy is tipsy and layoffs abound. Confront family fears head on with a candid discussion of what’s real, what’s not, and how to tell the difference. Knowledge is power. The more they know, the better able they are to handle it what lies ahead. Share your job search strategy with them and keep them posted as to your progress. They want to know that you have a plan and you’re working it. There’s a role that every person in the family can play, so let them know how they can help.

Are there ways to safeguard my job when others are losing theirs?

When layoffs are wholesale the best thing you can do is to mobilize your job search plan. When companies are selective about those they keep, they hold onto the people who directly or indirectly make them money and let go of the ones who spend it; they keep the most productive of the lot and let the least productive go. If you want to make the cut, in good times and bad, be sure that you contribute to the bottom line. There are a variety of ways that you can do that. Save the company time and money by expediting and streamlining processes; solve problems; talk less and do more. Combine creative problem solving and efficiencies, manage tasks and lead people. Take charge of your job and your life.

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Yes! You may use this article by Executive and Career Coach, Joyce Richman, in your blog, article in your blog, newsletter or website as long as you include the following bio box:

Joyce Richman (www.richmanresources.com) has been specializing in executive and career coaching since she started her own practice in 1982. She works in a variety of environments including: higher education, manufacturing, sales, marketing, media, technology, pharmaceuticals, medicine, banking and finance, service, IT, and non-profit sectors. A member of the adjunct faculty at the Center for Creative Leadership, Joyce is certified to administer a number of feedback and psychological instruments. Joyce is a weekly guest on WFMY-TV and the career columnist for The Greensboro News & Record. She is the author of Roads, Routes and Ruts: A Guidebook to Career Success and co-author of Getting Your Kid Out of the House and Into a Job. A popular speaker, Richman conducts seminars and workshops throughout the United States, Canada and Europe. Her coaching profile can be found at TheCoachingAssociation.com.

All Talk + No Action = A Wake Up Call

An African American woman had a wake up call she’d like to forget but clearly remembers:

Helen was an attorney in the legal department of a Fortune 100 company. She valued her work, her relationships with colleagues and the professional conduct of her company.

A year or so ago, the company’s human resources department organized a minority recruitment task force; its purpose to attract people of color to the corporation. They invited Helen to join.

True to their word, the HR team appeared eager to launch the recruitment drive. The membership was openly enthusiastic about the company’s resolve. There were a few minority members who voiced concern about retention. They described instances of recruiting employees who were touted as high potential, yet once hired, were not promoted nor encouraged to post for positions that would advance their careers. Instead, they were told, off the record, that although they were doing excellent work in their current positions, they’d have to leave the company to advance.

Helen had heard these stories before; that the effort to hire was there but the encouragement to stay was sadly lacking. She didn’t know the details; the who, when and why of the stories. She left it alone.

Helen asked the group to redirect its focus to its stated purpose: recruitment. She said she’d do her part by contacting former classmates and professors from her undergraduate and law school years, endorsing the company as a good place to work. Several minority colleagues pushed back, frustrated by her apparent lack of interest or involvement in what they believed to be important and disturbing issues. Helen felt they were overreaching and should get on with the job at hand, and said so.

Several months passed. Helen continued attending the sessions yet sat on the sidelines of discussion. The committee met with only limited success. There was a clear division between those who thought the company was making a concerted effort to recruit, and those who held that the recruitment strategy was a transparent effort that lacked integrity and long term commitment. They believed the company was failing to fulfill a basic ethic that assumes qualified individuals will be allowed to compete for bona fide positions, and if their track record merits, will advance within the organization that hires them. A growing number of committee members voiced growing concern that the HR department wasn’t acting in good faith by failing to investigate reports that minority promotions were non existent.

In the weeks that followed, Helen learned that her boss, the director of legal services, was leaving the company. Helen was a senior staffer who had often run the department in his absence. She had graduated from a top ten law school, had established a strong reputation in her field, and considered herself a good bet as his replacement, particularly since the company prided itself on promoting from within. To be on the safe side, she talked to her boss and asked for his take on her chances. Helen was stunned by his response.

He told her that she was his choice and would do an excellent job, but she wouldn’t get it. He suggested she not pursue it and instead apply for a director’s position with another company.

Helen was dumbfounded. She asked for an explanation and he said he wasn’t in a position to give one. She posted for the position, and was not asked to interview. The job went to someone from outside the company, with less experience and a less than stellar track record.

She applied for a director level position with three organizations, interviewed and received offers from two. She’s now working for a multinational company, leading a team of 9 attorneys. With strong support from her CEO, she’s instituted a company wide mentoring program that provides performance feedback to all employees of color who seek career challenge and promotional opportunity. Its purpose is to improve retention. Her purpose is to combine cautious optimism with realistic vigilance. She still shakes her head at her earlier “anyone but me” experience and doesn’t want another wake up call.

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Yes! You may use this article by Executive and Career Coach, Joyce Richman, in your blog, article in your blog, newsletter or website as long as you include the following bio box:

Joyce Richman (www.richmanresources.com) has been specializing in executive and career coaching since she started her own practice in 1982. She works in a variety of environments including: higher education, manufacturing, sales, marketing, media, technology, pharmaceuticals, medicine, banking and finance, service, IT, and non-profit sectors. A member of the adjunct faculty at the Center for Creative Leadership, Joyce is certified to administer a number of feedback and psychological instruments. Joyce is a weekly guest on WFMY-TV and the career columnist for The Greensboro News & Record. She is the author of Roads, Routes and Ruts: A Guidebook to Career Success and co-author of Getting Your Kid Out of the House and Into a Job. A popular speaker, Richman conducts seminars and workshops throughout the United States, Canada and Europe. Her coaching profile can be found at TheCoachingAssociation.com.

Preparing for an Interview

What are three things you should know before heading out to an interview?

Know about the company.  Know why you want to interview them.  Know why they ought to interview you.

Let’s get down to basics. Do your homework before interviewing. If you’re short on time, check the prospective employer’s web site. If you have the luxury of more time and the company’s track record is good enough to merit space in business journals, go there. Read for information that describes their core business and business strategy; where they’re going and how they intend to get there. The company’s providing you the information you need to interview intelligently by asking good, relevant questions.

Why interview with them? Where’s the match? What can they offer you that reinforces your strengths and furthers your professional goals?

Why should they interview you? Find out what they need and why they need it. Make your case by linking your experience and expertise to the challenge they present and the direction they are taking. Organize your presentation around a proven track record of accomplishment.

What are three rules that every good resume writer should follow?

On average, a company representative takes about twenty seconds to review your resume. Therefore, keep it brief and on point, saying as much as you can in as few words as possible.

Outline the essentials without elaboration. Start with your current position and go back in time. If you did it before 1985, summarize it. Include three accomplishments for each key position you’ve held.

What are three common mistakes that interviewees make?

Talking too much, coming on too strong, saying too little.

Think through what you want to say, in advance of saying it. That’s called practice and verbose candidates aren’t apt to do it. Coming on strong typically results in over-promising and under-delivering. Saying too little leaves too much to the imagination, none of it helpful or productive.

What are three things the applicant wants to achieve by the interview’s close?

You want to have understood the challenges the company faces and how you can make a difference for them, going forward. You want to have made your case, presenting your track record of accomplishments as they relate to the position you seek. You want to have learned how working for the company can advance your career goals and objectives.

What are three things the interviewer wants to achieve?

You want to have conducted a fair interview; having given the applicant the same time, questions, and opportunity to present as you provided others. You want to have learned more about the applicant’s work history, track record, and potential to contribute than the application and resume combined would otherwise have told you. You want to have described your company, the position opening, and the challenges of both in a fair and balanced manner.

What are three mistakes that both interviewers and interviewees commonly make?

They don’t listen as much as they should, they don’t probe as much as they could, and they don’t create a safe environment that encourages a healthy exchange of information necessary to determine if there would appear to be a fit between the applicant and position being discussed.

Good interviewers are able to strike a balance between intimacy and formality. They know what to say, what to ask, and what combination is necessary to do the job right. They build in sufficient interview time to probe the unexpected response and respond to the unanticipated question. They realize that human beings are unique in presentation style even while sharing common skills and strengths. They value the differences by withholding premature judgment or award until they’ve had time to fully evaluate the individual relative to the competencies desired.

What are three reasons that applicants and organizations benefit from networking?

Each has opportunity to learn more about the other without jumping too quickly or rejecting an opportunity prematurely. Each begins with a level playing field, putting more emphasis on the job challenge and what it takes to meet it than looking for individual differences and exceptions. Each can present and respond with greater candor and less concern of rejection.

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Yes! You may use this article by Executive and Career Coach, Joyce Richman, in your blog, article in your blog, newsletter or website as long as you include the following bio box:

Joyce Richman (www.richmanresources.com) has been specializing in executive and career coaching since she started her own practice in 1982. She works in a variety of environments including: higher education, manufacturing, sales, marketing, media, technology, pharmaceuticals, medicine, banking and finance, service, IT, and non-profit sectors. A member of the adjunct faculty at the Center for Creative Leadership, Joyce is certified to administer a number of feedback and psychological instruments. Joyce is a weekly guest on WFMY-TV and the career columnist for The Greensboro News & Record. She is the author of Roads, Routes and Ruts: A Guidebook to Career Success and co-author of Getting Your Kid Out of the House and Into a Job. A popular speaker, Richman conducts seminars and workshops throughout the United States, Canada and Europe. Her coaching profile can be found at TheCoachingAssociation.com.

Question: How do I find a job after prison?

Q: “I’ve recently been released from prison and want to get back into my profession. I’ve been trying to re-hone my skills but given my felony record am I just spinning my wheels? What do I say when I’m asked about the lapse in my employment

A:You’re not spinning your wheels, you will find employment, and you will have some real challenges ahead. Let’s start with the first hurdles to overcome, and go from there:

Responsible employers will not want to put you, their employees, or the public the company serves, into situations that create the perception, real or imagined, of danger. Therefore, sit down with your parole officer and counselor before you interview. Identify work environments and interpersonal situations to avoid and those that are appropriate to approach. Candidly discuss the reasonable, practical, and emotional concerns that prospective employers and their employees might have, given your recent history. Prepare yourself to respond to those fears in ways that not only demonstrate self-awareness, but also describe the conscious changes you’ve made in your behavior and your ability to respond to others.

Address the lapses in your employment history in a truthful and straightforward way. You mentioned “re-honing your skills”. Describe how you’ve continued your education during and following the time you were imprisoned; and the preparations you have made for the career direction you are taking.  Describe your past accomplishments and your ability to contribute to the future success of the company you’d like to join.

Your challenge, and it’s a big one, is getting the interviewer to focus on what you’re saying and not on where you’ve been and what got you there.

To accomplish that, address what concerns them most. Ask prospective employers to ask you any and all work related questions or concerns they have relative to your history in or out of prison. Ask them to describe the challenges they believe you will confront at their place of business. Then answer those concerns in an honest and forthright manner.

Q: I’m concerned about the application form. How can I answer the question about felonies so that my job application won’t get tossed as soon as my response is read?

A: Answer that question and every question truthfully. Will your application be tossed? It’s likely that it will. What can you do about it?

There’s more to all of us than can be demonstrated on an application or resume. Talk to the people who know you best, stood by you, and are willing to take a chance on you. Those individuals, directly or indirectly, may know people who hire people.

You’re asking for a chance to tell an employer your story: your work history, why you were arrested, what you’ve learned as a result, and your efforts to now make good on the rest of your life.

Q: How can I regain my self-respect? My confidence is gone. I’m afraid to get out there and tell my story. What can I do to move forward?

A: I’ve never been in your shoes. I cannot begin to know what you feel. But others have been there. Ask your parole officer and your counselor for help in finding individuals who have been able to make a successful transition and who would be willing to talk with you and counsel you through a very tough time.

I do know this. A comeback takes time, patience and incremental steps. It takes the capacity to accept responsibility and accountability for the choices that you’ve made in the past and will make in the future. It requires asking forgiveness from those you have, by intention or omission, caused physical pain or emotional suffering. It takes reaching out to those who are strong when you’re weak and tender when you’re hurt. It takes all that, and enough people who are willing to say, “I’ll give you another chance.”

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Yes! You may use this article in your blog, newsletter or website as long as you include the following bio box:

Joyce Richman (www.richmanresources.com) has been specializing in executive and career coaching since 1982. She works in a variety of environments including: higher education, manufacturing, sales, marketing, media, technology, pharmaceuticals, medicine, banking and finance, service, IT, and non-profit sectors. A member of the adjunct faculty at the Center for Creative Leadership, Joyce is certified to administer a number of feedback and psychological instruments. Joyce is a weekly guest on WFMY-TV and the career columnist for The Greensboro News & Record. She is the author of Roads, Routes and Ruts: A Guidebook to Career Success and co-author of Getting Your Kid Out of the House and Into a Job. A popular speaker, Richman conducts conducted seminars and workshops throughout the United States, Canada and Europe. Her coaching profile can be found at TheCoachingAssociation.com.